01
Domain mapping
Mapped the department's core operating areas, from athlete support and eligibility tracking to facilities, equipment, and admin-level oversight.
Case Study
Athletics Department Information System
A centralized athletics management hub for Ateneo de Naga University that brings athlete records, department oversight, equipment tracking, and administrative controls into one coordinated platform.
01 / Problem
The Problem
Overview
Athletics departments become harder to manage when athlete data, equipment usage, facility coordination, and administrative oversight live in separate spreadsheets or disconnected workflows.
Target Users
Athletics office administrators, coaches, staff, and personnel responsible for athlete support, equipment, facilities, and compliance.
Real-World Issue
The system addresses the need for one reliable workspace where the department can monitor athletes, track assets, review performance and academic signals, and manage day-to-day operations with less friction.
02 / Ownership
My Role
Built executive dashboard screens for department-wide oversight and alerts.
Designed athlete profile workflows that combine academic, medical, performance, and document-related context.
Implemented inventory and equipment management interfaces for asset tracking and operational activity.
Developed administrative settings views for users, security preferences, backups, and department configuration.
03 / Process
Development Journey
02
Information architecture
Structured the product around separate but connected modules so users could move from high-level operational intelligence to detailed athlete and asset records.
03
Product build
Implemented the application with Next.js, React, Node.js, and MongoDB, focusing on operational visibility, structured record management, and real workflow clarity.
04
Iteration and support
Refined dashboards, role-based views, and equipment activity flows so the system felt practical for day-to-day athletics office use instead of functioning like a generic admin panel.
04 / Product
Key Features
Executive dashboard for department-wide metrics, alerts, and pending actions.
Athlete profile pages combining academic, medical, performance, and document data.
Equipment and asset inventory workflows with loan, maintenance, and activity tracking.
Administrative settings for user roles, notifications, security, and data exports.
Search-first navigation for quickly locating athletes, facilities, or gear.
05 / Architecture
Technical Architecture
frontend
Next.js and React UI powering dashboards, athlete profiles, asset operations, and admin management views.
backend
Node.js API layer.
database
MongoDB document database.
apis
Backend endpoints supporting athlete records, equipment transactions, dashboard summaries, and user management workflows.
deployment
Web deployment designed for browser-based athletics office access across multiple operational modules.
integrations
The system connects athlete monitoring, asset inventory, and department administration into one consistent operational hub.
06 / Decisions
Challenges + Solutions
Challenge
Representing many moving parts in one athletics ecosystem without turning the product into a cluttered administrative tool.
Solution
The experience was split into focused modules, such as dashboard, athletes, inventory, and settings, so users could move directly to the workflow they needed while still staying inside one unified system.
Challenge
Balancing high-level operational visibility with detailed athlete and equipment management.
Solution
The product paired executive summary views with drill-down pages, giving administrators fast visibility while still preserving detailed records for athletes and assets.
Challenge
Keeping operational issues actionable instead of burying them inside static reports.
Solution
Alerts, pending requests, maintenance indicators, and issue-specific actions were surfaced directly inside the interface so staff could respond from the system instead of only reading about problems after the fact.
07 / Impact
Results
Supported management of 200+ athletes and coaches in one centralized department system.
Improved tracking, coordination, and operational visibility across athlete support and asset workflows.
Created a stronger internal foundation for monitoring performance, equipment, and department activity in one place.
08 / Visuals
Project Gallery
09 / Reflection
Final Learnings
This project taught me how much value comes from designing around operational reality instead of just data storage. It pushed me to think in systems: how dashboards, profiles, equipment workflows, and permissions all need to support each other if the product is going to feel genuinely useful to the department.